Data Privacy Notice
Last updated: 29/06/2021
At FARMSTALL.CO.ZA we are committed to protecting your privacy and to ensure that your Personal Information is collected and used properly, lawfully and openly.
This Notice explains how we obtain, use and disclose your personal information, as is required by the Protection of Personal Information Act, 2013 (POPI Act).
All references to “our”, “us”, “we” or “company” within this Policy are deemed to refer to FARMSTALL.CO.ZA, its subsidiaries, affiliates, shareholders and any of their respective associated companies and related businesses.
- Visitors to our website www.Farmstall.co.za.com
- Visitors to our physical site or events
- or prospective Clients/Customers/Members
- Employees and prospective employees including permanent, temporary or contract employees)
- Third parties and suppliers
- All of the above collectively referred to as “you” or “Data Subjects”
Where we process the personal information of Data Subjects on behalf of our clients, additional privacy requirements may be stipulated in the binding legal contract by us and our client.
By submitting your Personal Information to us, you will be treated as having given your permission – where necessary and appropriate – for disclosures referred to in this policy.
If you do not agree with these terms, you may choose not to use our website or services where personal detail is required to perform activities in line with our services to you and standard business operations.
- Who We Are
Farmstall.co.za is a proudly South African company that specializes in online directories.
Farmstall.co.za is an online directory.
- Collection of Personal Information
We collect and process your Personal Information mainly to provide you with access to our services and products, to help us improve our offerings to you and for certain other purposes explained below.
The type of information we collect will depend on the purpose for which it is collected and used. We will only collect information that we need for that purpose.
On our website and other digital platforms, you may be requested to provide certain Personal Information (including, but no limited to, your name and contact details). Such information may be collected in the following manner:
- Our “Contact Us” submission form
- Our newsletter sign up form
- Digital “Sign In” or Registration forms
- Adhoc generated “Data Collection” forms
As part of our business operations, we may collect your Personal Information in line with industry standards, lawful regulations and for the ability to offer our products and services. Such information may be collected in the following manner:
- Manual forms for site check in and disclosures
- Hardcopy Agreements and Documents for contractual obligations and acceptance.
- Emails and other communication platforms
- Voluntary enquires and/or disclosures of personal information.
- Publicly recorded and accessible Personal Information.
Apart from the consent provided and as required by applicable law, we will also, but not exclusively, provide a disclaimer or platform to provide explicit consent where there is a first point of data collection. This will be provided on the document or platform where the data is first entered.
3.2 Purpose for collection
We will use your Personal and Non-Personal Information only for the purposes for which it was collected or agreed with you, for example:
- To confirm and verify your identity or to verify that you are an authorised customer for security purposes
- To carry out our obligations arising from any contracts entered into between you and us
- To notify you about changes to our service
- For market research purposes
- To assist with business development
- For the detection and prevention of fraud, crime, or other malpractice
- To conduct market or customer satisfaction research or for statistical analysis
- For audit and record keeping purposes
- In connection with legal proceedings
- We will also use your Personal Information to comply with legal and regulatory requirements or industry codes to which we subscribe or which apply to us, or when it is otherwise allowed by law.
- For monitoring and auditing site usage
- Evaluate the use of the site, products and services
- Analyse the effectiveness of our advertisements, competitions and promotions
- Personalise your website experience, as well as to evaluate (anonymously and in the aggregate) statistics on website activity, such as what time you visited it, whether you’ve visited it before and what site referred you to it
- Make the site easier to use and to better tailor the site and our products to your interests and needs
- Help speed up your future activities and experience on the site. For example, a site can recognise that you have provided your Personal Information and will not request the same information a second time.
- Collect information about the device you are using to view the site, such as your IP address or the type of Internet browser or operating system you are using, and link this to your Personal Information so as to ensure that the site presents the best web experience for you
- To contact you regarding products and services which may be of interest to you, provided you have given us consent to do so or you have previously requested a product or service from us and the communication is relevant or related to that prior request and made within any timeframes established by applicable laws.
- Suggest products or services (including those of relevant third parties) which we think may be of interest to you
- Offer you the opportunity to take part in competitions or promotions
- You can opt out of receiving communications from us at any time. Any direct marketing communications that we send to you will provide you with the information and means necessary to opt out.
- To respond to your queries or comments
- Where we collect Personal Information for a specific purpose, we will not keep it for longer than is necessary to fulfil that purpose, unless we have to keep it for legitimate business or legal reasons. In order to protect information from accidental or malicious destruction, when we delete information from our services we may not immediately delete residual copies from our servers or remove information from our backup systems.
As many other websites, we use “cookies” (or other types of tracking software) to help us gather information from visitors to our website about you, which is not personally identifiable. For example:
- The IP address from which you access the site
- The type of browser and operating system used to access the site
- The date and time of your access to the site
- The pages you visit
- The internet address of the website from which you accessed the site
Third parties (including, but not limited to, software providers, advertisers and ad placement agencies) may also use tracking technologies by or through the site. We have no responsibility or liability for any tracking, data collection or other activities of such third parties.
We may keep your Personal Information in either electronic or hard copy form. In both cases, we take reasonable and appropriate steps to ensure that the Personal Information is protected from misuse and loss and from unauthorised access, modification or disclosure.
5.1 Third Party Disclosure
We may disclose your Personal Information to our service providers who are involved in the delivery of products or services to you. We have agreements in place to ensure that they comply with these privacy terms.
We may disclose your Personal Information to third parties where required by law, where it is necessary to give effect to a contract with you, or where we have a legitimate interest in doing so. These are some of the instances where we may share your Personal Information with third parties, who may include:
- Other subsidiaries and entities of FARMSTALL.CO.ZA.
- Our website hosting and software development partners, as well as other third party service providers who assist us with operating this website.
- Researchers and analytics providers; and
- Third parties as required by law.
Should there be a sale, merger, consolidation, change in control, transfer of substantial assets, reorganisation or liquidation of our company, we may transfer your information to third parties involved in the sale, merger, consolidation, change in control, transfer of substantial assets, reorganisation or liquidation. By providing any Personal Information to us, you fully understand and clearly consent to the fact that we may transfer such Personal Information in these cases.
Note: When we share Personal Information with these third parties, we will require them to honour this policy, to the full extent required by applicable law.
5.2 Mandatory Disclosure
We may disclose your Personal Information if permitted by law or required to do so by law or where we believe such action is necessary in order to protect or defend our interests or the interests of our clients or users of our site. Such instances can include disclosing your Personal Information to the following:
- To regulators as law or governmental audit requires;
- Law enforcement as subpoena or court order requires; or
- Other third parties as applicable law requires.
- Where we believe it is necessary to protect our rights.
We are legally obliged to provide adequate protection for the Personal Information we hold and to stop unauthorised access and use of personal information. We will, on an on-going basis, continue to review our security controls and related processes to ensure that your Personal Information is secure.
- Our security policies and procedures cover:
- Physical security;
- Computer and network security;
- Access to personal information;
- Secure communications;
- Security in contracting out activities or functions;
- Retention and disposal of information;
- Acceptable usage of personal information;
- Governance and regulatory issues;
- Monitoring access and usage of private information;
- Investigating and reacting to security incidents.
When we contract with third parties, we impose appropriate security, privacy and confidentiality obligations on them to ensure that Personal Information that we remain responsible for, is kept secure.
We will ensure that anyone to whom we pass your Personal Information agrees to treat your information with the same level of protection as we are obliged to.
- Data Subject Rights
As a Data Subject of FARMSTALL.CO.ZA you have the right and responsibility to ensure that the Personal Information we hold about you is accurate. In the absence of evidence to the contrary, we will assume that the information you provided to us is accurate. At your request, where the law requires us to do so, you can exercise your Data Subject rights as per the following, subject to verification and validation of your identity:
- Request access to your Personal Information that FARMSTALL.CO.ZA.
- Request rectification of your Personal Information that FARMSTALL.CO.ZA holds about you.
- Request erasure, as permitted by law, of your Personal Information that FARMSTALL.CO.ZA holds about you.
- Request restriction of processing of your Personal Information.
- Object to processing of Personal Information as permitted by law.
- Lodge a complaint as it pertains to the processing activities of your Personal Information.
In order to exercise any of the above you can complete our Data Request Form on our website www.Farmstall.co.za
The information, software, products, and services included in or available through the FARMSTALL.CO.ZA website may include inaccuracies or typographical errors. Changes are periodically added to the information herein. FARMSTALL.CO.ZA and/or its suppliers may make improvements and/or changes in the FARMSTALL.CO.ZA website at any time. Advice received via the FARMSTALL.CO.ZA website should not be relied upon for personal, medical, legal or financial decisions and you should consult an appropriate professional for specific advice tailored to your situation.
FARMSTALL.CO.ZA and/or its suppliers make no representations about the suitability, reliability, availability, timeliness, and accuracy of the information, software, products, services and related graphics contained on the FARMSTALL.CO.ZA website for any purpose. To the maximum extent permitted by applicable law, all such information, software, products, services and related graphics are provided “as is” without warranty or condition of any kind. FARMSTALL.CO.ZA and/or its suppliers hereby disclaim all warranties and conditions with regard to this information, software, products, services and related graphics, including all implied warranties or conditions of merchantability, fitness for a particular purpose, title and non-infringement.
To the maximum extent permitted by applicable law, in no event shall FARMSTALL.CO.ZA and/or its suppliers be liable for any direct, indirect, punitive, incidental, special, consequential damages or any damages whatsoever including, without limitation, damages for loss of use, data or profits, arising out of or in any way connected with the use or performance of the FARMSTALL.CO.ZA website, with the delay or inability to use the FARMSTALL.CO.ZA website or related services, the provision of or failure to provide services, or for any information, software, products, services and related graphics obtained through the FARMSTALL.CO.ZA website, or otherwise arising out of the use of the FARMSTALL.CO.ZA website, whether based on contract, tort, negligence, strict liability or otherwise, even if FARMSTALL.CO.ZA or any of its suppliers has been advised of the possibility of damages.
- Key Definitions
The POPI Act, which has more specific examples if you need them, they can be found at the following link: https://www.gov.za/sites/default/files/gcis_document/201409/3706726-11act4of2013protectionofpersonalinforcorrect.pdf
- Contact Us
If you have any queries about this notice or believe we have not adhered to it, or need further information about our privacy practices or wish to give or withdraw consent, exercise preferences or access or correct your personal information, please contact us at the numbers/addresses listed on our website www.Farmstall.co.za